Diocese of Newcastle

Parish Resources 

You will find a variety of resources to help with the planning and administration of a parish available on the Parish Resources website. Resources for 2019 include guidance for Annual Parochial Church Meetings (APCM) and especially the Electoral Roll and GDPR. This is because once in every six years the preparation of a new church electoral roll takes place which means that everyone comes off the roll and re-applies. The next preparation of the Electoral Roll is 2019.
(see www.parishresources.org.uk/pccs/apcms/)

download guidance on the Electoral Roll and GDP

download the Electoral Roll Privacy Notice

The PCC as a Charity: Resources to help you

A Parochial Church Council (PCC) is a charity, and the Council's members are Charity Trustees (see the page on trusteeship). The Parish Resources website offers the following resources to help PCCs and their members.

Compliance Checklist

Working with the National Church Institutions Legal and Safeguarding teams, Parish Resources have produced a handy checklist to help you ensure you’re on top of most of the key aspects of good governance and compliance. Completing this could be done together as a PCC to build awareness of what is required, or led by one of the officers building input from others as necessary.

Data Protection & GDPR

The General Data Protection Regulation (GDPR) took effect in the UK from 25 May 2018. Parishes must comply with its requirements, just like any other charity or organisation. Parish Resources have produced lots of guidance, templates and a checklist to help parishes implement and operate the new requirements.

Forms for Electoral Rolls, APCMs and PCC Meetings

Click here for the forms you need to revise your electoral roll and run the parish’s annual parochial church meeting.

Click here for a monthly Parish Parochial Church meetings notice template. Please note the inclusion of the agenda on this document is optional.

Charity Registration

Those PCCs with annual incomes over £100,000 are required by law to register with the Charity Commission. Click here for full guidance on the process for registering your PCC if your income is above this threshold. For registered PCCs, there is also guidance on when you should show your registered status. Registered charities will also need to report serious incidents to the Charity Commission.

Governing Documents

Click here to find out more about the documents which set out governance arrangements for PCCs.

PCC Policies

You will need certain policies to ensure that you have the processes in place to manage potential issues, and that you’ve agreed as a Council how you will do this. The policies that you will need will depend on your situation, but guidance to help you with some of the common ones is available here.

Good Practice with Reserves & Restricted Funds

We have produced a “Good Practice” guide to developing Reserves Policies. There is also a guide to Restricted Funds, and how parishes can manage these effectively.

Risk Management

Click here to see our guidance on managing risks – with checklists and examples.

Frequently Asked Questions (FAQs)

Click here to see the Parish Resources page of FAQs about PCCs as Charities.